Electronic Archiving and The Extent of Its Application in The Municipality of Kufra, Libya: A Case Study in Monitoring Health Services and Its Affiliated Clinics

Abstract

This study aimed at applying electronic archiving using the language (Microsoft Visual Studio 2013) and building a database using the system (SQL Server 2012), and to achieve this goal, the study has followed a descriptive method. the writers have designed a main questionnaire as the instrument to collect the data from the study sample consisting of (20) questions. The sample of the study consisted of (84) employees in the monitoring of health services and its combined clinics in the municipality of Kufra, Libya who were randomly selected. The results revealed that the paramount importance in the success of these systems is the human resources used for these systems more than software and hardware. The results also indicated that the electronic archiving system has a positive impact in the field of administrative work, by facilitating the archiving of documents to reduce the time and effort expended in the process of searching for files, and the ease of sharing documents through a network based on (client / server) to link health services control departments and grouped clinics. In the light of the results of the study, the researchers recommended the need to focus on identifying the increase in the commitment of the Kufrah health services monitor to move towards electronic archiving. They also recommended the importance of training employees on automated documentation and electronic archiving processes, with the dissemination of the electronic archiving experience among government agencies and auditors as a starting point for the application of e-government.